Source Vietnamese Coffee Directly Without the Complexity
Build meaningful relationships with Central Highlands growers while we handle the logistics, documentation, and quality verification that make direct trade possible.
Back to HomeWhat This Service Delivers
You'll gain access to specific Vietnamese farms and cooperatives with full transparency about origin, processing methods, and quality standards. More importantly, you'll develop relationships that can evolve beyond our initial facilitation.
Complete Traceability
Know exactly which farm, cooperative, and processing method produced each lot you purchase.
Transparent Pricing
Understand the true cost structure without hidden fees or inflated intermediary markups.
Direct Relationships
Connect with growers personally, building partnerships that can continue independently over time.
The Challenge of Accessing Vietnamese Coffee
You know Vietnamese coffee offers something distinctive. Perhaps you've tasted samples from the Central Highlands and recognized potential that would resonate with your customers. The challenge isn't recognizing quality—it's bridging the gap between interest and actual sourcing.
The farms producing the coffee you want don't operate with English-language websites or international sales teams. Quality standards vary significantly between cooperatives and processing facilities. Export documentation requires navigating local regulations and phytosanitary requirements. Container minimums often exceed what feels comfortable for initial orders.
Meanwhile, coordinating farm visits means managing time zones, language differences, and unfamiliar logistics. You're left researching Vietnamese coffee regions while wondering how other roasters successfully established their direct trade relationships—and whether that path is realistic for your operation without local presence or connections.
How Export Facilitation Works
We serve as your local presence in Vietnam, connecting you with specific farms and cooperatives while handling the practical complexities that make direct sourcing challenging. Our approach focuses on enabling relationships rather than inserting ourselves as permanent intermediaries.
Farm Network Access
We maintain active relationships with farms and cooperatives throughout Đắk Lắk, Lâm Đồng, and Gia Lai provinces. When you describe what you're looking for, we identify producers whose coffees match your specifications and facilitate direct introductions.
Quality Verification
Before shipment, you receive samples of the specific lots under consideration along with detailed grading reports. This allows you to evaluate quality in your own facility using your standards, not just trust someone else's assessment.
Documentation Handling
From phytosanitary certificates to export permits to shipping paperwork, we coordinate all required documentation. You receive complete records for each shipment, ensuring compliance and full traceability for your customers.
Flexible Lot Sizes
While full containers offer the most cost-effective shipping, we accommodate smaller initial orders starting at 500kg. This allows you to test coffees and relationships before committing to larger volumes.
The Sourcing Journey
Working together unfolds as a series of conversations and evaluations, each step building toward a sourcing relationship that fits your operation. Here's how it typically develops.
Initial Consultation
We discuss your roasting program, quality standards, and volume expectations. This conversation helps us understand which farms and processing methods align with what you're building. You'll learn about coffee availability across different regions and harvest periods.
Producer Matching
Based on your needs, we identify specific farms or cooperatives producing coffee that matches your profile requirements. You receive background on each producer, including their processing capabilities, typical quality ranges, and relationship approach.
Sample Evaluation
We send pre-shipment samples of specific lots from farms that interest you. These arrive with documentation detailing origin, processing, and grading results. You evaluate them in your facility, determining which coffees work for your program.
Terms Agreement
Once you identify coffees you want to purchase, we coordinate pricing, payment terms, and shipping logistics. All costs are transparent and documented. We facilitate communication between you and the producers to establish the relationship framework.
Shipment Coordination
We handle export documentation, container booking, and coordination with your freight forwarder. You receive updates throughout the shipping process and complete paperwork upon arrival. The coffee you tasted in samples is what reaches your facility.
Ongoing Connection
After the initial shipment, you have the option to continue sourcing through our facilitation or develop direct arrangements with the producers. We support either path, prioritizing sustainable relationships over transaction dependency.
Investment Structure
What's Included
Additional Details
Green bean pricing varies based on coffee quality, processing method, farm location, and current market conditions. We provide transparent pricing for each specific lot you're considering, with costs broken down between farm gate price, processing, documentation, and shipping.
Minimum order is 500kg, though most clients find better value in container-sized shipments. Payment terms are negotiable and typically structured with deposits to secure lots and balance due before shipping. We accommodate various payment methods including wire transfer and documentary credit.
How This Approach Works in Practice
Our methodology centers on transparency and relationship-building rather than transaction volume. Here's what you can expect realistically.
Timeline Expectations
Initial consultations and producer matching typically take two to three weeks. Sample shipment and evaluation add another three to four weeks. Once you decide to proceed with specific lots, documentation and shipping coordination requires four to six weeks depending on container availability.
Plan on eight to twelve weeks from first contact to coffee arrival. This timeline assumes harvest season availability; off-season sourcing may involve warehoused lots with faster turnaround.
Quality Consistency
Vietnamese coffee farms show seasonal variation like all agricultural products. We help you understand these patterns and select producers with consistent processing practices. Pre-shipment samples represent the actual lots you'll receive, not generic quality indicators.
Our grading reports use industry-standard protocols, and we can arrange third-party verification if you prefer independent assessment.
Relationship Development
Initial shipments establish whether the coffee and producer relationship work for your program. Most clients develop preferences over their first year, identifying specific farms whose coffees consistently meet their needs.
We facilitate ongoing communication, but encourage direct dialogue as comfort levels increase. Some relationships evolve to independent arrangements within a year or two; others prefer continued facilitation indefinitely.
Problem Resolution
Shipping delays, documentation issues, and quality discrepancies occasionally occur in international coffee trade. When problems arise, we coordinate with producers and logistics partners to find solutions.
Our local presence means we can visit farms directly if needed, verify processing, and communicate in Vietnamese to resolve misunderstandings quickly.
Our Commitment to You
We approach export facilitation as relationship-building rather than transaction processing. This shapes how we work and what you can count on.
Sample Accuracy
The pre-shipment samples you receive come from the exact lots we propose shipping. If quality differs upon arrival, we work with you to resolve the discrepancy.
Transparent Costs
All fees are disclosed upfront with clear breakdown of farm payment, processing, documentation, and our facilitation fee. No hidden costs appear later in the process.
Ongoing Support
After your first shipment, we remain available for questions, additional sourcing, or facilitation assistance even if you develop direct arrangements with producers.
No-Obligation Consultation
Initial conversations simply establish whether export facilitation fits your sourcing needs. You'll learn about Vietnamese coffee availability, understand typical processes and costs, and determine if this approach makes sense for your operation. Many conversations end with helpful information but no immediate project, and that's perfectly appropriate.
How to Begin
Share Your Interest
Use the contact form to tell us about your roasting operation and what you're hoping to explore with Vietnamese coffee.
Initial Conversation
We'll schedule a call to discuss your needs, explain our process, and answer questions about Vietnamese coffee sourcing.
Decide Together
After understanding the process and requirements, you determine whether to proceed with producer matching and sampling.
Start Your Vietnamese Coffee Connection
Tell us about your roasting program and we'll respond with information about how export facilitation might support your sourcing goals. No pressure, just an honest conversation about possibilities.
Get in TouchOther Ways We Support Coffee Professionals
Each service addresses a different aspect of Vietnamese coffee engagement. Some clients use multiple approaches as their needs develop.
Origin Experience Coordination
Visit Vietnamese coffee farms firsthand with curated itineraries designed for coffee professionals. Meet producers, tour processing facilities, and develop understanding that informs your sourcing decisions.
Learn About Origin Visits →Contract Roasting Partnership
Bring Vietnamese coffee expertise to your brand without roasting equipment investment. We handle production to your specifications with quality monitoring and profile development support.
Learn About Roasting Services →